The current treasurer of a well-established arts organization is nearing the end of her term. You have agreed to assume the role, effective at the conclusion of the upcoming annual general meeting. Fortunately for you, the incumbent is very well organized and has assembled a binder of materials, along with explanatory notes, to guide you through your new duties. She gives you this binder at the beginning of the annual general meeting and tells you that she will go over everything with you at a later date. As the meeting gets underway, you flip through the binder.
You are somewhat overwhelmed when you see the table of contents:
- Position description
- Overview of the accounting system and processes
- Annual cycle of activities
- Gala dinner and silent auction
- Other fundraising activities
- Supporting our community and international arts partners
- Budget working papers
- The annual audit
- Annual filings
- Current projects and activities
- Other documentation
You are somewhat familiar with some of these items, but others are new to you. It seems like so much to know! But as you flip through the various sections of the binder, you are relieved to find that the information is detailed, well organized, and fairly easy to understand:
Now that you’ve skimmed through the binder, you settle down and pay attention to the proceeding of the annual general meeting. When you get home, you will go through the binder in more detail and write down questions to ask the outgoing treasurer. You make a promise to yourself to update the binder as needed for the benefit of your eventual successor.